BOOKED IN AND FEELING UNWELL OR HAVE YOU BEEN EXPOSED TO COVID?
If you are feeling unwell, have any flu-like symptoms or have been recently exposed to covid please let me know and I will work with you to reschedule your session to a mutually agreeable date and time.
COVID Safe Plan
As part of the requirements to opening up Melbourne after many long months of lockdown, all businesses are required to have a COVID Safe Plan to keep us all safe. I will follow the guidelines issued by the Victorian Department of Health and Human Services (DHHS) and update my COVID Safe Plan to reflect any changes to those guidelines. If you have any questions about my plan, please get in touch.
Business Name: Kate Cashin Photography
Completed By: Kate Cashin
Date Reviewed: 19th November 2021
Vaccinations And Checking-In
- The photographer will be double vaccinated and will provide evidence of such upon request.
- All participants aged 18+, at the time of their photoshoot, must be double vaccinated or have a written medical exemption.
- At the commencement of all photoshoots all participants aged 18+ will be required to check-in via the photographer's QR code.
- At the time of checking-in all participants must provide evidence of their vaccination status, either via the Service Victoria app or by providing a digital or printed copy of their vaccination record.
Ensure Physical Distancing
- All meetings with clients will be held via phone or videoconference.
- I will stay at least 1.5m away from the client(s) during the photoshoot.
- Outdoor photography shoots will be limited to gathering limits as per current DHHS guidelines.
- Outdoor photography locations will be selected to maximise physical distancing from other people.
- All transactions (contracts and invoicing) will be done electronically. Delivery of images will also be done electronically unless specific physical items (such as prints and/or albums) are ordered.
Wear A Face Covering
- I will wear a mask throughout the photography session, including outdoors, where social distancing cannot be maintained.
- I will carry, and wear when required, a cleaned cloth mask or a single use mask for each session and change any mask that becomes dirty during the session.
Practise Good Hygiene
- Vigilant hand and cough hygiene will be maintained at all times by both the client and myself.
- I will carry hand sanitiser at all times.
- Clients are not permitted to touch any of my camera equipment.
- All equipment being used for each session will be cleaned both before and after each session.
- I will no longer be able to take photos for clients using the client's phone and/or camera.
Keep Good Records And Act Quickly If Become Unwell
- The contact details of people being photographed during a session will be collected, ideally prior to the session.
- If either I or the client(s) becomes unwell, we will get in contact to reschedule the session.
- If I come into contact with someone with COVID-19, I will notify any clients from the previous 14 days and notify WorkSafe immediately on 132360. Likewise, if any clients from a photography session comes into contact with a person with COVID 19 within 14 days of a photography shoot, they must inform me.
Avoid Interactions In Close Spaces
- Photography sessions will be conducted outdoors, wherever possible, and/or physical distancing will be maintained wherever possible when indoors.
- For any sessions indoors, ventilation will be increased, wherever possible, by opening doors and/or windows.
Create Workforce Bubbles
- As a sole operator, I will be working alone.
Update: 7th October 2021
Please read below to see the requirements for the professional photography industry in accordance with the Victorian Covid19 Roadmap Out of Lockdown and as recommended by the AIPP (Australian Institute of Professional Photographers).
70% of 16+ population double vaxed (indicative date 26th october)
*outdoor sessions may resume.
*sessions must be held within 25km of the participants' home address.
*limit of 50 participants.
*all participants over the age of 16 must be double vaccinated.
80% OF 16+ POPULATION DOUBLE VAXED (INDICATIVE DATE 5th november)
*in-home sessions may resume.
*no restrictions on distance being travelled.
*limit of 500 participants for outdoor sessions and 10 participants (including dependents) for in-home sessions.
*all participants over the age of 16 must be double vaccinated.
For the peace of mind of all clients I can advise I am fully vaccinated and can provide proof of such upon request. Upon reopening all participants over the age of 16 must also be double vaccinated (or have an official medical exemption). At the time of writing the mechanism for checking and documenting this requirement has not yet been finalised but the suggestions is it may be integrated into the existing QR check-in system.
what if we aren't all double vaccinated?
If your family aren't currently double vaxed but intend to be and are awaiting appointments I will work with you to schedule your sessions at the first mutually convenient time after the last person in your family meets the vaccination requirement. If your family are not planning to be vaccinated, and to comply with government requirements, I can offer two options. The first is to fully refund the normally non-refundable retainer, and in the case of prepaid sessions and gift vouchers, to fully refund all monies paid. The second option - which allows you to retain the rate at which you initially booked - is to reschedule to a future date in 2022 and continue to monitor the regulations to see if the vaccination requirement is at some stage revised. If this happens sooner than your rescheduled session I will endeavor to bring your session forward if that is your wish. If we get within one calendar month of your rescheduled session and the requirements have not yet been amended I will contact you to discuss again postponing or whether you wish to cancel and be refunded.
WHAT IF WE ARE DOUBLE VACCINATED but are currently hesitant to proceed?
I appreciate that for many reopening and adjusting to "covid-normal" will be a time of great anxiety. I understand that some families may, for a range of reasons or beliefs, elect to cocoon their members, to remain in isolation and/or to limit their interactions. If this is the case for you I can offer you the same choices as those who don't meet the current double vaccination requirement. That is, I will refund all monies paid or can reschedule you to a future date,
*Starting from today I will progressively begin contacting all clients.
*Please consider how you wish to proceed.
*For extended family bookings please check-in with your family members to ascertain their vaccination status (and future vaccine appointment dates) so you have this information available when I contact you.
*Consider whether you wish to be rescheduled prior to Christmas or in the New Year.
*Consider the time of day that works for your family. For afternoon shoots, depending on the location chosen, sessions are held 1-2 hours before sunset. Close to the summer equinox (December 21st) this means sessions being held at around 7-8pm. If this will not work for you please think about whether you wish to rebook for a morning session or if you want to rebook for a session in late Summer or Autumn when the sun sets earlier.
Please continue to look after yourselves and your families during this uncertain time. If you have any questions or concerns please do not hesitate to contact me to discuss them Thank you for your ongoing support and I look forward to working with you all again soon.
Update: 16th September 2021
Today it was announced that from midnight tomorrow two households could meet for social interaction for up to four hours per day when all adults have had two doses of the covid vaccine. It has this afternoon been confirmed by the AIPP (Australian Institute of Professional Photographers) that social interaction is for recreation and not commercial purposes and as such professional photography is still not permitted. While this means I can't yet resume sessions it is a significant step in the right direction and I am double vaxxed and ready to go when it is safe and permitted to do so. In the interim I hope everyone can enjoy these changes with their nearest and dearest. As always if you have any questions or concerns please don't hesitate to contact me. Stay safe and enjoy the Spring sunshine.
Update: 3rd September 2021
At the time of writing I anticipate professional photography services may not be able to resume in Melbourne until November 2021. I will continue to monitor updates on guidelines and restrictions and will contact clients as soon as there is some clarity related to the resumption of the photography industry.
I THOUGHT THIS MIGHT HAPPEN
When planning my Spring 2021 season I anticipated Melbourne may be in and out of lockdown. I therefore reduced the number of bookings I took for September, October and November by 20 percent. I did this pre-emptively to assist with the rebooking process and to ensure I could still offer a quality experience and product to all my clients and can complete their sessions in a timely manner.
WHAT DO WE NEED TO DO NOW?
At this point in time you don't need to do anything but if you have any concerns and want to discuss your booking please don't hesitate to contact me.
RESCHEDULING PRIORITY WHEN WE REOPEN
At the time of writing I do not have any time-critical maternity sessions on my calendar but do have several newborn/baby sessions which have been postponed. I hope all clients can appreciate that these sessions will be the first I will seek to reschedule upon reopening before these bubs grow any more than they already have. Once these shoots have been rescheduled I will then contact all other clients whose sessions have been postponed. If there are circumstances why you feel your session needs to be prioritised for rescheduling please contact me prior to the conclusion of lockdown.
EXTENDED FAMILY BOOKINGS
I have a number of extended family bookings, particularly during the month of October. Once restrictions ease these sessions may continue to be impacted, depending on the number of family members participating in the session and whether it falls below the caps on outdoor gatherings. I appreciate the logistics of these session often require a high level of forward planning to ensure all households are available. If you anticipate rescheduling is going to be difficult for your family and you need several months lead time please get in contact now and we can allocate a session during the Summer season so we have an additional time slot to work with.
I am currently fully booked until the end of November. I am not taking any new bookings for December or the first half of January so that priority and access to session times can be given to those whose late Winter and Spring sessions have been impacted by lockdown 6.0.
FINANCIAL HARDSHIP AND REFUNDS
I am acutely aware of the financial pressure many families and households are currently experiencing. I do not want a pending booking with my business to in any way add to that stress for any of my clients. If your circumstances have changed since booking or you are experiencing financial hardship please contact me. If you feel unable to proceed with photos at this time because of the invoice balance you will have due I will, upon your cancellation, refund the normally non-refundable retainer (deposit) to you. For those who wish to proceed but who are presently experiencing acute hardship I am willing to temporarily return any monies paid by you to date (whether it is a deposit or the invoice in full). I will allow you to retain your booking on my calendar and will honour the rate you booked at until 30th June 2022, with you repaying the returned monies when your session is rescheduled. I would hate to think of any family going without necessities because they have a deposit sitting, untouched, in my business bank account.
For the peace of mind of all clients I can advise I am fully vaccinated and can provide proof of such upon request.
Please look after yourselves and your families during this strange time. I am confident that when sessions resume the images and memories we capture will be even more precious than they would already be. If you have any questions or concerns please do not hesitate to contact me over the coming months. Thank you for your ongoing support and I look forward to working with you all as soon as it is safe to do so.
Melbourne Outdoor Family Photographer Specialising in Outdoor Nature Sessions and Forest Adventures including blended, step and extended family groups, couples, newborn, baby and maternity photos. Experienced in working with special needs, elderly and older clients including those with mobility issues, Photographing families from all Melbourne suburbs including; Abbotsford, Aberfeldie, Airport West, Albanvale, Albert Park, Albion, Alphington, Altona Meadows. Altona North, Altona, Ardeer, Armadale, Arthurs Seat, Ascot Vale, Ashburton, Ashwood, Aspendale, Aspendale Gardens, Attwood, Auburn, Aurora, Avondale Heights, Avonsleigh. Balaclava, Balwyn, Balwyn North, Bangholme, Baxter, Bayswater, Bayswater North, Beaconsfield, Beaumaris, Belgrave, Belgrave Heights, Belgrave South. Bellfield, Bennettswood, Bentleigh, Bentleigh East, Berwick, Bittern, Black Rock, Blackburn, Blackburn North, Blackburn South, Blairgowrie, Bonbeach, Boronia, Box Hill, Box Hill North, Box Hill South, Braeside, Braybrook, Briar Hill, Brighton, Brighton East, Broadmeadows, Brookfield, Brooklyn, Brunswick, Brunswick East, Brunswick West, Bulla, Bulleen, Bundoora, Burnley, Burnside, Burnside Heights, Burwood, Burwood East. Cairnlea, Calder Park, Camberwell, Campbellfield, Canterbury, Carlton North, Carlton, Carnegie, Caroline Springs, Carrum. Carrum Downs, Caulfield, Caulfield East, Caulfield North, Caulfield South, Chadstone, Chelsea, Chelsea Heights, Cheltenham, Chirnside Park. Clarinda, Clayton, Clayton South, Clematis, Clifton Hill, Coburg, Coburg North, Cocoroc, Coldstream, Collingwood, Coolaroo, Craigieburn, Cranbourne, Cranbourne East, Cranbourne North, Cranbourne South, Cranbourne West, Cremorne, Crib Point, Croydon, Croydon Hills, Croydon North, Croydon South. Melbourne Family Photographer. Dallas, Dandenong, Dandenong North, Dandenong South, Deer Park, Delahey, Derrimut. Diamond Creek, Dingley Village, Docklands, Doncaster, Doncaster East, Donvale, Doreen. Doveton, Dromana. Eaglemont, East Melbourne, Edithvale, Elsternwick, Eltham, Eltham North, Elwood, Emerald. Endeavour Hills, Epping, Essendon Fields, Essendon North, Essendon West, Essendon, Eumemmerring. Fairfield, Fawkner, Ferntree Gully, Ferny Creek, Fitzroy, Fitzroy North, Flemington, Footscray, Forest Hill. Frankston, Frankston North, Frankston South. Melbourne Family Photographer.. Gardenvale, Gladstone Park, Glen Huntly, Glen Iris, Glen Waverley. Glenroy, Gowanbrae, Greensborough, Greenvale Lakes, Greenvale, Guys Hill. Hadfield, Hallam, Hampton, Hampton East, Hampton Park, Harkaway, Hawthorn, Hawthorn East, Heatherdale, Heatherton, Heathmont, Heidelberg, Heidelberg Heights. Heidelberg West, Highett, Hillside, Hoppers Crossing, Houston, Hughesdale, Huntingdale, Hurstbridge. Ivanhoe, Ivanhoe East. Melbourne Family Photographer. Jacana, Junction Village. Kallista, Kalorama, Karingal, Kealba, Keilor, Keilor Downs. Keilor East, Keilor Lodge, Keilor North, Keilor Park, Kensington, Kerrimuir, Kew, Kew East, Keysborough. Kilsyth, Kilsyth South, Kings Park, Kingsbury, Kingsville, Knoxfield, Kooyong, Kurunjang. Laburnum, Lalor, Langwarrin, Langwarrin South, Laverton, Laverton North, Lilydale, Lower Plenty, Lynbrook, Lyndhurst, Lysterfield, Lysterfield South. Melbourne Family Photographer. Macclesfield, McCrae, McKinnon, Macleod, Maidstone, Malvern, Malvern East, Maribyrnong, Meadow Heights. Melbourne Airport, Melton (suburb), Melton South, Melton West, Mentone, Menzies Creek, Mernda, Mickleham, Middle Park, Milgate Park Estate, Mill Park, Mitcham. Monbulk, Mont Albert, Mont Albert North, Montmorency, Montrose, Moonee Ponds, Moorabbin Airport, Moorabbin, Moorooduc, Mooroolbark, Mordialloc, Mornington, Mount Dandenong, Mount Eliza. Mount Evelyn, Mount Martha, Mount Waverley, Mulgrave. Narre Warren East, Narre Warren North, Narre Warren South, Narre Warren, Newport, Niddrie, Noble Park. Noble Park North, North Melbourne, North Richmond, North Warrandyte, Northcote. Norwood, Notting Hill, Nunawading. Oak Park, Oaklands Junction, Oakleigh, Oakleigh East, Oakleigh South, Olinda, Olivers Hill, Ormond. Melbourne Family Photographer. Pakenham, Panton Hill, Park Orchards, Parkdale, Parkville, Pascoe Vale South, Pascoe Vale, The Patch. Patterson Lakes, Pennydale, Plenty, Point Cook, Port Melbourne, Portsea. Prahran, Preston, Princes Hill. Ravenhall, Research, Reservoir, Richmond, Ringwood, Ringwood East, Ringwood North, Ripponlea. Rockbank, Rosanna, Rosebud, Rosebud West, Rowville, Roxburgh Park, Rye. Melbourne Family Photographer. Safety Beach, St Albans, St Helena, St Kilda, St Kilda East, St Kilda West, Sandhurst, Sandringham. Sassafras, Scoresby, Seabrook, Seaford, Seaholme, Seddon, Selby, Seville, Sherbrooke, Skye, Somerton, Sorrento, South Kingsville, South Melbourne, South Morang, South Wharf. South Yarra, Southbank, Spotswood, Springvale, Springvale South, Strathmore, Strathmore Heights, Sunbury, Sunshine, Sunshine North, Sunshine West, Surrey Hills, Sydenham, Syndal. Tally Ho, Tarneit, Taylors Hill, Taylors Lakes, Tecoma, Templestowe, Templestowe Lower, The Basin, Thomastown. Thornbury, Toorak, Tootgarook, Tottenham, Travancore, Tremont, Truganina, Tullamarine. Upfield, Upper Ferntree Gully, Upwey. Melbourne Family Photographer. Vermont, Vermont South, Viewbank. Wantirna, Wantirna South, Warrandyte, Warrandyte South. Warranwood, Waterways, Watsonia, Watsonia North, Wattle Glen, Waverley Park, Werribee, Werribee South, West Footscray. West Melbourne, Westgarth, Westmeadows, Wheelers Hill, Wildwood, Williams Landing, Williamstown, Williamstown North, Windsor, Wonga Park, Wyndham Vale. Yallambie, Yarrambat, Yarraville, Yuroke. Experienced in working with special needs, elderly and older clients including those with mobility issues, Melbourne Outdoor Family Photographer Specialising in Outdoor Nature Sessions and Forest Adventures including blended, step and extended family groups, couples, newborn, baby and maternity photos.